Vendor Showcase Exhibitor Information

The 2021 Charleston Library Conference will be a hybrid event, with opportunities to attend, present, and exhibit in person in beautiful, historic downtown Charleston, or online through our robust and interactive virtual event platform. The in-person Vendor Showcase will be held in the Charleston Gaillard Center as before and we will be using the Pathable platform again following our successful virtual event in 2020.


Thank you for agreeing to participate in the 2021 Charleston Vendor Showcase! On this page you will find the basic showcase information including the event date, location, set-up and breakdown times, the features included with your in-person booth space and details about your virtual booth space. We have also included contact information for two rental companies serving the Charleston area, and the general instructions for Inbound & Outbound Shipping of your materials To & From the Vendor Showcase. Please read carefully as it contains the specifics that you will need as a Vendor Showcase Participant.

Quick Links:

Please contact Toni Nix to be added to the contact list for information on this year’s event at


The in-person Vendor Showcase will be held Tuesday, November 2, 2021, from 10:30 a.m. to 6:00 p.m.,
in the Grand Ballroom and adjacent Prefunction Areas at the Gaillard Center, 95 Calhoun Street,
Charleston, SC 29401.

See Map for more details


148 Exhibit Spaces will be available for $2,500 per booth. NO REFUNDS will be issued once your payment has been processed. There will be no exceptions to this rule since space for this event is very limited. Please note that reservations are NOT secured until your payment is received.


Each booth will include one 6’ x 2.5’ table covered with basic drapery, and two chairs.  Electricity will be provided with one Power Strip placed at every other table.  Internet Connect is included via WIRELESS only.  Hardwired connections are NOT available.  On-site assistance will be available during set-up and breakdown times.  Refreshments will be available in the grand ballroom at the main buffet and other locations (including the main lobby and prefunction area) throughout the day.

We will continue to allow Pop-up Signs in all Exhibit Spaces.  We ask that you respect your neighboring vendors by keeping your Pop-up Signs within your exhibit space and placing them in a manner that will not block any aisle or the view to other vendors.  One Pop-up Sign per space is preferred — combined signage can not exceed 5 ft. in width and 8 ft. in height.  Cloth signs or banners can be draped over or along the front of your table.  Vendors will NOT be allowed to hang anything on the walls at the Gaillard.


We will allow vendors to include four preferred table choices however all table locations will be assigned on a first-come first-serve basis.  The date and time will be recorded as you register ONLINE and we will assign locations based on the order that payments are received.  If all your preferred choices are picked prior to your payment being received we will assign the closest available location at that time. See map for table numbers and locations.


Vendors may setup their booth between 4:00 p.m. and 6:00 p.m. on Monday, November 4, 2019 and again from 8:00 a.m. until 10:30 a.m. on Tuesday, November 5, 2019.  Set-up assistance will be available.

Vendors must breakdown their exhibits between 6:00 and 6:30 p.m. on Tuesday, November 5.  For added convenience a FedEx pickup will be scheduled for 6:30 p.m. on Tuesday for participating Vendors who need to return exhibit materials.


Registration will open on Monday, June 10. Once your online registration is complete and your payment is secured, Vendor Showcase Participants will receive the following information:

  1. Details for registering your representatives to attend the full conference or register for a vendor-only badge,
  2. Shipping instructions for your inbound and outbound materials,
  3. An Exhibitor Guide Book questionnaire file,
  4. Additional technical set-up instructions and information, and
  5. Contact information for two local rental companies who have provided service for the Charleston Conference and Vendor Showcase for many years.

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