Dates | Venue | Code of Conduct | Conference Directors | Dates and Deadlines | Hotels and Travel

Dates

January 26-28, 2026

Venue

Royal Orchid Sheraton Riverside Hotel

2 Charoen Krung Road Soi 30, Siphya, Bangrak, Bangkok, Thailand, 10500

Experience refined luxury and travel smart at Royal Orchid Sheraton Riverside Hotel Bangkok. Discover our five-star hotel on the Chao Phraya River in Bangkok. Delight in our location opposite ICONSIAM and next to the Chao Phraya River Cruise Port, along with the convenience of our shuttle boats to iconic attractions. Unwind in elevated river-view hotel rooms and suites. Rejuvenate in marble-clad bathrooms and Sheraton Signature Sleep Experience beds, then savor our enticing on-site restaurants and bars. Introducing Siam Yacht Club, our culinary gem blending modern European cuisine with traditional Asian influences. Enjoy indulgent amenities like resort-style pools, meditation gardens, steam rooms, tennis courts, and a Sheraton Fitness center. With 43,000 square feet of venue space overlooking the river, create unforgettable MICE events. Simplify and elevate your stay in the heart of Bangkok at Royal Orchid Sheraton Riverside Hotel Bangkok.

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Code of Conduct

The Code of Conduct applies to all Charleston Conference/Charleston Hub in-person and virtual events. We hope that this will help meet our goal of making all of our attendees feel welcome, valued, and comfortable.

The Charleston Library Conference is an inclusive, professional conference. We respect free speech and invite diverse perspectives and opinions. All participants are expected to treat others with respect and consideration, keeping the conference environment free of discrimination or harassment, maintaining professional and ethical conduct at all times. Please contact Leah Hinds, Executive Director, (leah@charlestonlibraryconference.com) if you have any concerns or feel that this code has been violated. Thank you for your cooperation.

Conference Directors

We are grateful for the time and expertise given by our group of Conference Directors. A lot of work goes on behind the scenes to create a new event, and each of our directors has been instrumental in helping with all of the details, reviewing program proposals, and crafting a unique experience for academic librarians, publishers, and vendors in the scholarly communications industry all across Asia and beyond.

Dates and Deadlines

Call for Papers:

• Opens May 5
• Proposal Deadline August 15
• Review Period Aug 19- Aug 29
• Decision emails sent week of Sept 8
• Preliminary full agenda ready for publication Sept 22

Registration

• Opens July 15
• Early bird rate July 15 – October 10 $225 USD
• Regular rate October 11- January 16 $300 USD
• Late Fee: on site registration $375 USD
• Reduced rates and scholarships available for librarians in low to middle income countries as defined by the World Bank.
• Scholarship Application Form (now closed)

Vendor Showcase Registration

• Opens August 13 SOLD OUT
• Early bird rate August 13 – September 30: $2,275 USD
• Regular rate October 1 – January 10 $2,500 USD
• Discounted rates will be available for 2025 Charleston Conference exhibitors with an option for early registration.
• Reduced rates will also be available for local/regional Asian publishers

Hotels and Travel

Tel: +66 2-2660123

Group Rate Reservation Link
Reservation deadline = January 9

Accommodation Rate:

• A Deluxe Riverview room THB 5,000 net for 1 person per night with breakfast daily at Feast.
• A Deluxe Riverview room THB 5,500 net for 2 persons per night with breakfast daily at Feast.
• An extra person THB 1,766 net per night (maximum 1 person per room) with breakfast daily at Feast.
• Buffet Breakfast available at Feast: 06.30 hrs. – 10.30 hrs.
• The above rates include daily Wi-Fi access throughout the hotel.

Airport transfer options for guests at the Royal Orchid Sheraton:

• Toyota Camry (maximum 2 persons & 3 suitcases) THB 1,800 net/way.
• Mercedes Benz E-Class (maximum 2 persons & 3 suitcases) THB 2,500 net/way.
• Toyota Commuter (maximum 6-8 persons & 8 suitcases) THB 2,550 net/way.

For Modifications or Cancellations: To modify or cancel your reservation, and/or request airport transfer, please get in touch with the Reservations at +66 2 266 0123 or email Res172.RoyalOrchid@sheraton.com

Additional Area Hotels:

Millenial Hilton Bangkok
Room rate 5,613 to 5,778 THB for rooms
123 Charoennakorn Road, Klongsan, Bangkok,10600
Booking Link

Oriental Heritage Hotel
Room rate ranging from 1,950 to 2,680 THB for double room.
1180 ถ. เจริญกรุง Khwaeng Bang Rak, Bang Rak, Bangkok 10500, Thailand

Visa Information:

• All visitors to Thailand must complete a Digital Arrival Card.
• U.S. citizens, as well as travelers from many other countries, can enter Thailand without a visa for up to 60 days under the Visa Exemption rule for tourism purposes and short business trips, provided they meet certain conditions. To check whether a visa is required, please visit www.thaievisa.go.th
• If a letter of invitation is required, please contact info@charleston-hub.com

Local Transportation:

Airport transfer service from both Suvarnabhumi Airport and Don-Mueng Airport will be available, provided by the Royal Orchid Sheraton hotel. Transportation should be arranged individually if you are staying elsewhere.

Suvarnabhumi Airport Transport Service

Don-Mueng Airport Transport Service

Other Transportation Options Nearby:

Bus Station: MBK Bus Stop

Subway Station: Hua Lampong MRT Station Saphan Taksin BTS station

Train Station: Bangkok Railway Station (Hua Lampong)